Multi-Day Catering Proposal
A structured catering plan for two multi-day programmes in Cyberjaya, covering packed food, four-meal seminar catering, buffet dinners, continuous coffee and tea service, VIP dome dining and operational support.
Cyberjaya
Cyberjaya
Built for a multi-day programme.
The proposed structure balances practical seminar meals, buffet service, continuous beverage support and a more refined VIP dining experience, while keeping the operation efficient across both venues.
Packed light catering, breakfast, morning break, buffet lunch, afternoon break and selected dinner buffets.
Dome dining equipment, separate table service and dedicated VIP butlers on 2 and 3 September.
Guest tables and chairs are provided by the organiser. Lux Catering will focus on food service and buffet operations.
Service scope by date.
| Date | Programme | Requirement | Attendance |
|---|---|---|---|
| 23 August | Event 1 – Pre-event | Packed light catering | 30 pax |
| 24 August | Event 1 – Day 1 | Breakfast, morning break, lunch and afternoon break, inclusive of whole-day coffee & tea with warmer and condiments | 160 pax |
| 26 August | Event 1 – Day 2 | Breakfast, morning break, lunch and afternoon break, inclusive of whole-day coffee & tea with warmer and condiments | 160 pax |
| 27 August | Event 1 – Day 3 | Breakfast, morning break, lunch and afternoon break, inclusive of whole-day coffee & tea with warmer and condiments | 160 pax |
| 31 August | Event 2 – Pre-event | Breakfast and buffet lunch | 100 pax |
| 31 August | Event 2 – Evening | Buffet dinner | 100 pax |
| 1 September | Event 2 – Day 1 | Breakfast, morning break, lunch and afternoon break | 50 pax |
| 1 September | Event 2 – Evening | Buffet dinner | 120 pax |
| 2 September | Event 2 – Day 2 | Premium four-meal catering + VIP dome dining | 350 pax + 24 VIPs |
| 3 September | Event 2 – Day 3 | Premium breakfast and lunch + VIP dome dining | 350 pax + 34 VIPs |
Final meal timings and service sequence are subject to confirmation by the organiser.
Daily menu structure.
Menus are designed around one main carbohydrate for lunch, practical seminar portions, rotating flavours and controlled food cost while still providing variety across the programme.
Menus remain subject to ingredient availability and may be adjusted with comparable items upon final confirmation.
Dome service for protocol guests.
2 September
- 24 VIP guests
- 3 dome equipment sets
- Approximately 8 guests per table
- 2 dedicated VIP butlers
3 September
- 34 VIP guests
- 4 dome equipment sets
- Approximately 8–9 guests per table
- 2 dedicated VIP butlers
VIP food is included within the applicable per-person catering rate. Dome charges cover equipment arrangement only.
Planned for smooth service.
Transportation
- RM150 per operational day
- 8 operational days
- Cyberjaya delivery and standard catering logistics
Setup & Dismantling
- Event 1 initial setup
- Event 1 final dismantling
- Event 2 initial setup
- Event 2 final dismantling
Whole-Day Coffee & Tea
- Included on 24, 26 and 27 August
- Served with warmer and condiments
- Available during breakfast, morning break and afternoon break
- Lunch beverages are provided separately within the lunch menu
Service Crew
- Charged per operational day
- General crew deployed according to event size
- 2 VIP butlers on 2 September
- 2 VIP butlers on 3 September
Recommended client-facing rates.
RM18 per pax
RM68 per pax, inclusive of whole-day coffee & tea with warmer and condiments on 24, 26 and 27 August
RM52 per pax
RM55 per pax
RM78 per pax
RM60 per pax
Included within the RM68 package on 24, 26 and 27 August
RM200 per crew-day
RM150 per set
Complete commercial structure.
The pricing below reflects the recommended client-facing rates for catering, beverages, manpower, daily setup, transportation, VIP dome equipment and butler support.
1. Catering & Beverage Charges
| Date | Catering Requirement | Quantity | Rate | Amount |
|---|---|---|---|---|
| 23 Aug | Packed light catering | 30 pax | RM18 | RM540 |
| 24 Aug | Four-meal catering | 160 pax | RM68 | RM10,880 |
| 26 Aug | Four-meal catering | 160 pax | RM68 | RM10,880 |
| 27 Aug | Four-meal catering | 160 pax | RM68 | RM10,880 |
| 31 Aug | Two-meal catering | 100 pax | RM52 | RM5,200 |
| 31 Aug | Buffet dinner | 100 pax | RM55 | RM5,500 |
| 1 Sept | Four-meal catering | 50 pax | RM68 | RM3,400 |
| 1 Sept | Buffet dinner | 120 pax | RM55 | RM6,600 |
| 2 Sept | Premium four-meal catering | 374 pax | RM78 | RM29,172 |
| 3 Sept | Premium two-meal catering | 384 pax | RM60 | RM23,040 |
| Food & beverage subtotal | RM106,092 | |||
2. Daily Manpower, Setup & Transportation
| Date | Service Arrangement | General Crew | VIP Butlers | Manpower | Standard Setup | Transportation |
|---|---|---|---|---|---|---|
| 23 Aug | Packed-food delivery | Delivery only | — | — | — | RM150 |
| 24 Aug | 160 pax, four meals | 4 crew | — | RM800 | RM250 | RM150 |
| 26 Aug | 160 pax, four meals | 4 crew | — | RM800 | RM250 | RM150 |
| 27 Aug | 160 pax, four meals | 4 crew | — | RM800 | RM250 | RM150 |
| 31 Aug | 100 pax, two meals and dinner | 2 crew | — | RM400 | RM250 | RM150 |
| 1 Sept | 50 pax daytime and 120 pax dinner | 2 crew | — | RM400 | RM250 | RM150 |
| 2 Sept | 350 guests and 24 VIPs | 6 crew | 2 butlers | RM1,600 | RM250 | RM150 |
| 3 Sept | 350 guests and 34 VIPs | 6 crew | 2 butlers | RM1,600 | RM250 | RM150 |
| Standard daily total | 28 crew placements | 4 butler placements | RM6,400 | RM1,750 | RM1,200 | |
3. Multi-Day Setup Discount
Buffet setup is normally charged at RM250 for each of the 7 buffet-service days. For this multi-day engagement, Lux Catering will only charge for the first setup and final dismantling of Event 1 and Event 2.
| Description | Amount |
|---|---|
| Standard setup charges — 7 days × RM250 | RM1,750 |
| Less: Multi-day event discount | – RM750 |
| Final setup and dismantling charge | RM1,000 |
4. Revised Operational Summary
| Operational Requirement | Amount |
|---|---|
| General service crew | RM5,600 |
| VIP butlers | RM800 |
| Setup and dismantling after multi-day discount | RM1,000 |
| VIP dome equipment — 7 sets | RM1,050 |
| Transportation — 8 operational days | RM1,200 |
| Operational subtotal | RM9,650 |
VIP dome equipment: 3 sets on 2 September and 4 sets on 3 September, charged at RM150 per set.
5. Final Investment Summary
Rates are based on the current proposed scope and remain subject to final confirmation of meal timings, menu selections and headcount.
What is covered.
Service Inclusions
- Food preparation and standard buffet presentation
- Buffet equipment and serving utensils
- Buffet table skirting and simple decoration
- Whole-day coffee & tea with warmer and condiments on 24, 26 and 27 August
- Service crew as quoted
- VIP dome equipment as quoted
- VIP butler support as quoted
- Setup, replenishment and clearing
- Transportation to Cyberjaya
Key Assumptions
- Guest tables and chairs are provided by the organiser
- Four meals refer to breakfast, morning break, lunch and afternoon break
- Two meals refer to breakfast and lunch
- Final meal timings are pending
- Venue access and loading arrangements will be available
- Final dietary requirements will be confirmed in advance
- Final crew count may be adjusted if the confirmed schedule materially changes
Commercial terms.
Booking & Payment
- 70% deposit upon confirmation
- Balance payment according to the final agreed payment schedule
- Booking is subject to date availability
- Quotation validity: 14 days
Final Confirmation
- Final pax confirmation: 7 working days before the event
- Final meal timings: 7 working days before the event
- Additional pax is subject to availability
- Changes after confirmation may be subject to additional charges
Reliable catering for every stage of the programme.
Prepared as a preliminary catering proposal and subject to final confirmation of timings, menu selections, rates and operational requirements.
Contact Lux Catering